Privacy & GDPR Policy

Last Updated: June 2025

Open Hand Sourcing Limited (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy & GDPR Policy explains how we collect, use, store and protect your personal data, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Company Name: Open Hand Sourcing Limited
Incorporated: 13/05/2025
Company Number: 16447270
Registered Address: S10 The Atkins Building, Lower Bond Street, Hinckley, Leicestershire, LE10 1QU
Website: www.openhandsourcing.com

Data Manager: Rupert Newman
Contact Email: rupert@openhandsourcing.com

2. What Personal Data We Collect

We may collect and process the following personal data:

Full name
Contact details (email, phone number, postal address)
Employment and CV data (where applicable)
Communication records
Website usage data (e.g., cookies and analytics)

3. How We Collect Your Data

We collect your data through:

Direct communication (email, contact forms, phone)
Submission of CVs or employment interest
Interactions with our website
Networking or business interactions

4. Why We Process Your Data

We process your data for the following purposes:

To respond to your enquiries or requests
To assess applications and employment opportunities
To provide and manage our services
To comply with legal and regulatory obligations
To improve our website and user experience

5. Lawful Bases for Processing

We rely on the following lawful bases under the UK GDPR:

Consent – where you have given clear consent
Contractual necessity – to perform a contract or take steps prior to entering one
Legal obligation – where processing is necessary for compliance with the law
Legitimate interests – for our business purposes, unless your rights override these

6. Sharing Your Data

We do not sell or trade your personal data. We may share your data with:

Service providers who support our business (e.g., IT providers)
Regulatory authorities when required
Third parties where you have given consent

All third parties are bound by confidentiality and data protection obligations.

7. Data Retention

We retain your personal data only for as long as necessary for the purposes set out in this policy. We may retain data for longer where required by law or to defend legal claims.

8. Your Rights

You have the right to:

Access your personal data
Correct or update inaccurate information
Request erasure of your data (“right to be forgotten”)
Object to or restrict data processing
Withdraw consent (where processing is based on consent)
Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact rupert@openhandsourcing.com.

9. Security of Your Data

We take data protection seriously and implement appropriate security measures to safeguard your personal data from unauthorised access, alteration, disclosure or destruction.

10. Cookies and Website Usage

Our website may use cookies and tracking technologies to enhance user experience and analyse site performance. You can adjust your cookie settings in your browser.

11. Changes to This Policy

We may update this policy from time to time. The most recent version will always be available on our website. We encourage you to review it periodically.

12. Contact Us

If you have any questions or concerns about this policy or how your data is handled, please contact:

Rupert Newman
Email: rupert@openhandsourcing.com
Business Address: S10 The Atkins Building, Lower Bond Street, Hinckley, Leicestershire, LE10 1QU

This Privacy Policy has been created in accordance with the General Data Protection Regulation (GDPR)

This policy was last updated in June 2025